In July 2017, USCIS released the newly revised I-9 form, used to verify employment. This form will be mandatory for all US employers starting September 18th, 2017. Employers must begin using the revised I-9 form by September 18th, 2017 in order to avoid fines and penalties. Although current storage and retention regulations remain the same, there are some alterations with the new I-9 form. The new form streamlines the certification process for certain foreign nationals and revised the USCIS’s “List of Acceptable Documents,” specifically updating the “List C” acceptable documents. It is not necessary for employers to redo I-9’s, but all new hires, revisions, and re-verifications should be completed using the revised I-9 form. Failure to comply in utilizing the revised form for new hires by September 18th, 2017 can result in significant fines of up to $2,200 per violation if an outdated form is used.
Do you or your Company have questions regarding the I-9 revision, or whether or not your I-9 forms are in compliance? Call to speak with one of our HR Business Partners at 631-794-7400.
On May 30, 2017, NYC enacted a law aimed at improving working conditions related to employee work schedules. The law will go into effect on November 26, 2017. Under the regulation, no later than the date a new fast food employee receives their first work schedule, the employer must provide them with a good faith estimate in writing setting forth the number of hours a fast food employee can expect to work per week for the duration of the employee’s employment and the expected dates, times, and locations of those hours.
Fast food employers must also provide employees with written notices of a work schedule containing regular shifts and on-call shifts on or before the employee’s first day of work. For all subsequent work schedules, the fast food employer must provide such notice no later than 14 days before the first day of any new schedule, and schedules must span a period of no less than 7 days and contain all anticipated regular shifts and on-call shifts that the employee will work or will be required to be available to work during the work schedule. Schedules must be posted in a conspicuous place at the workplace that is readily accessible and visible to all employees, and must transmit the work schedule to each fast food employee, electronically if necessary.
Additionally, fast food employers must provide employees with schedule change premiums in addition to their regular shift pay to compensate the employee for changes the employer makes to the employee’s work schedule including canceling, shortening, or moving shifts to another date and time, on-call shifts, and adding hours to shifts already scheduled. Employers must pay the schedule change premiums when the employer pays the employee for wages owed for work performed during that week, and must be separately noted on a wage stub or other form of written documentation and provided to that employee within the same pay period.
Do you have questions about how to how these regulations could impact your business? Speak with one of our HR Business Partners today at 631.794.7400.
In 2016, legislation was passed in NYS to enact an 8-week Paid Family Leave (PFL) program scheduled to go into effect in January of 2018. For these purposes, a family member is defined as a child, parent, grandparent, grandchild, spouse or domestic partner. The definition of a “serious health condition” is similar to the definition under the FMLA. Unless an employer chooses to permit otherwise, any PFL benefit must run concurrently with an employee’s available FMLA entitlement. PFL will be provided through the NYS existing Disability Benefits Law (DBL) and be available to all private sector workers, giving eligible employees the right to a leave of absence and guaranteed reinstatement.
The New York State Department of Financial Services (DFS) has released the 2018 maximum employee contribution rate under the New York State Paid Family Leave Act. A set of proposed Paid Family Leave regulations along with final DFS regulations are also available for review. The premium rate for Family Leave Benefits and the maximum employee contribution for coverage beginning January 1, 2018 will be 0.126% of an employee’s weekly wage up to and not to exceed the statewide average weekly wage, which is currently $1,305.92. The DFS is expected to set the maximum employee contribution on September 1 each subsequent year. Read more about Paid Family Leave updates here: https://tinyurl.com/ychnbf4d
Do you have questions about NYS Paid Family Leave? Contact the office to speak with one of our HR Business Partners today at 631.794.7400.
On May 5th 2017, New York City’s Mayor Bill de Blasio passed a bill prohibiting employers from inquiring about or relying on an applicant’s salary history. Under the local law, it is now considered illegal and discriminatory for an employer, employment agency, or employee to inquire about the salary history of a prospective employee and/or to rely on the salary history of a prospective employee in determining salary, benefits, or general compensation during the hiring process. Supporters of the new legislation expect that this regulation will assist in eliminating the gender wage gap by preventing discrimination against women who may receive lower salary offers due to their salary history.
Employers, employees, and employment agencies are permitted to discuss salary, benefit, and compensation expectations including deferred compensation or unvested equity. A candidate may voluntarily disclose salary history without prompting, which would then allow employers and employment agencies to consider and verify the candidate’s salary history. Exceptions include any agreements that authorize the verification or disclosure of salary history, and any instances where knowledge of salary history is required for internal transfer or promotion. The law is scheduled to go into effect on October, 31st 2017.
Do you have questions about how this new legislation will affect your employees or business? Contact one of our HR Business Partners to have your questions answered.
In 2016, legislation was passed in NYS to enact a 12-week Paid Family Leave (PFL) program scheduled to go into effect in January of 2018. For these purposes, a family member is defined as a child, parent, grandparent, grandchild, spouse or domestic partner. The definition of a “serious health condition” is similar to the definition under the FMLA. Unless an employer chooses to permit otherwise, any PFL benefit must run concurrently with an employee’s available FMLA entitlement.
PFL will be provided through the NYS existing Disability Benefits Law (DBL) and be available to all private sector workers, giving eligible employees the right to a leave of absence and guaranteed reinstatement. Employees eligible for PFL must be employed in New York State and have 30 working days total within a calendar year for a single employer. There is no waiting period before employees can receive PFL benefits. Eligible employees may receive up to 50% of their average weekly wage during family leave, not to exceed 50% of the state average weekly wage. Eligible employees employed for at least 26 weeks with the employer (175 days for part-time employees) may use PFL for the following:
- Caring for a family member with a serious physical/mental health condition.
- Bonding with a new child during the first 12 months after the child’s birth or after placement of a child for adoption/ foster care.
- Handling obligations arising from a family member’s qualifying military service or deployment as interpreted under FMLA.
Do you have questions about NYS Paid Family Leave? Contact the office to speak with one of our HR Business Partners today to have your questions answered at 631-794-7400.
Read more about PFL here: http://eepurl.com/cKgIvT
- Pay Equity: Increasing Focus and Legislation (5/21/2018)
- Sexual Harassment in the Workplace – #MeToo (5/3/2018)
- 2018 Updated W4 Form (4/13/2018)
- NYS Legislative Alerts: Minimum Wage Increases (1/2/2018)
- NYS Legislative Alerts: New York State Paid Family Leave (1/2/2018)
- New I-9 Employment Eligibility form (7/29/2017)
- NYC Enacts Fast Food Worker Protections (7/9/2017)
- NYS Paid Family Leave Updates (6/26/2017)
- NYC Initiates Ban on Salary History Requirement (5/15/2017)
- Preparing for NYS Paid Family Leave (4/14/2017)
- Effective January 1st, 2017: OSHA Injury & Illness Reporting (4/1/2017)
- Upcoming W-2 Filing Deadline 1.31.2017 (1/27/2017)
- Minimum Wage Increases for New York and New Jersey (1/13/2017)
- NYC Enacts Freelance Worker Protections (1/3/2017)
- Annual W-4 Reminder (12/7/2016)
- FLSA Legal Update (11/29/2016)
- NYC Pre-Tax Transit Benefits (1/26/2016)
- New York State Minimum Wage Increase (1/6/2016)
- NYC Enacts “Ban the Box” Law (6/6/2015)
- Annual Wage Notice Requirement Repealed (1/6/2015)
- NYS Election Law Requires Posting 10 Days Prior to Election Day! (10/26/2014)