Please be advised that the deadline for filing W-2s and 1099s with the Social Security Administration is Tuesday, January 31st. Employers with 249 or less W-2s may file these forms either electronically or hard copy and employers with 250 or more W-2s must do so electronically. Employers must also provide copies of W-2s to their employees by January 31st.
If you are filing form 1099-MISC and reporting amounts in Box 7, you must file by January 31st. Otherwise the deadline remains February 28th for paper filings and March 31st for electronic filings. If you need an extension for filing W-2s, you must fill out Form 8809, Application for Extension to File Informational Return, and submit to the IRS by January 31st. If you wish to make corrections after filing a W-2, employers can file Form W-2c, Corrected Wages and Tax Statement. As an employer, it is important that your records are accurate. This includes employee information and year-end totals.
If you have any questions about W-2s, please contact our office to speak with one of our HR Business Partners at 631-794-7400.