Are you prepared to comply?
If you are a private employer with 100 or more employees, or a federal government contractor with at least 50 employees and a contract with the federal government of $50,000 or more, you may be familiar with the current EEO-1 reporting requirements. However, those requirements have just been expanded to include more than demographic information about your workforce. Now, you must also provide hours worked and pay information, broken down by gender and race/ethnicity into 12 established salary bands.
What information must you report and by when?
- Due by May, 31, 2019: “Component 1 Data” which is the same information that has been reported on the EEO-1 form in the past, i.e., race/ethnicity and gender broken down by the 10 established job categories. Employers must provide this information for 2018 through the EEO-1 portal.
- Due by September 30, 2019: “Component 2 Data” which consists of total hours worked and wages earned (as reported in Box 1 of the W-2 form), broken down by race/ethnicity and gender into 12 established salary bands. The reported hours worked should show actual hours worked by nonexempt employees and an estimated 20 hours per week for part-time exempt employees and 40 hours per week for full-time exempt employees. Covered employers must provide this information for 2017 and 2018.
The portal for filing the Component 2 Data will not be open until mid-July, and the EEOC is promising to publish guidance and training beforehand. However, given the breadth of new information that must be gathered, organized and reported, covered employers would be well advised to reach out to their payroll and/or HRIS providers now to determine how the hours worked and pay data will be collected.
If you have questions about the new EEO-1 reporting requirements or would like assistance preparing for compliance, please call our office at 631-794-7400 to speak with one of our HR Business Partners, or email us at email@example.com.